365 Indexer

365 Indexer is an add-on product for dtSearch Desktop/Network 7.96 or later that allows you to index SharePoint Online lists and documents, and OneNote accounts (individual or in SharePoint Groups or Sites) in Microsoft 365.

Screenshot 10 Sep 20 Main Two Selected Indexes Scheduled

We all know how things start off fine being able to quickly create OneNote Notebook sections and pages, you can often remember where you squirelled away that important information if you have a small number of pages. Over time the volume of informations grows, informations gets duplicated, information becomes out of date, people leave or move to new posts...

Trying to find information, weed out duplicate or obsolete data, or ensure compliance gets harder over time as the amount of information grows, that's when you need a heavy duty search tool like dtSearch. 

Dynamic content such as SharePoint can be indexed using the Spider built into dtSearch Desktop/Network (In the Update Index dialog select Add Web). However, the automatic log-in mechanism can only handle single-page log-in forms and is not suitable for SharePoint Online.

365 Indexer solves this problem by connecting directly to Microsoft 365 accounts via the Microsoft Graph API and lets you Perform Fuzzy, Phonic, or Field Searches using dtSearch Desktop on your SharePoint and OneNote data.*

Search for items such as email addresses & credit-card numbers for GDPR and PCI compliance.


  • Index all or selected notebooks from Sites, Groups or User accounts
  • Automatically indexes OneNote Tags as a Tokenised Enumerable 'tags' field.
    Examples search requests:  'tags contains to-do' ,  'to-do contains laundry', etc. 
    Other enumerable fields are Notebook and Type.
  • Field search example search request:
    (Notebook contains ( Projects )) and (Page contains ( silicon  )) 
  • All fields are treated as stored fields so that they appear in search results.
  • Indexes OneNote attachments*


  • Indexes all or selected team or personal sites.
  • Automatically indexes Site, SiteType, List and ListType as enumerable fields.
    Field search example search requests:
    (KeyPoints contains (Human Resource))
    (ListType contains ( documentlibrary ))
    (List contains ( documents ))
    patti fernandez and (sitetype contains(Team))
    (Creator contains (toby nixon)) and giving campaign
  • All fields are treated as stored fields so that they appear in search results.
  • Indexes SharePoint list attachments*

  • Indexes can be searched in dtSearch Desktop/Network or dtSearch Web* 7.96 or later, or Universal Search Clients (Universal Search Clients also include facet searching.)
  • Index Options are saved per index.
  • Built in index scheduler
  • Each Index can contain up to 1Tb of data.
  • OS: Windows 10, Windows Server 2012 R2 or later 

 Screenshot 18 Sep 20 Desktop SP


*PDF attachments are stored compressed in the index, this requires dtSearch Desktop/Network 7.96 or later with the 'Standard' viewing option for PDF files. Not supported in dtSearch Web.

The user interface is in English but users can edit an external file to translate all the visible text into any language supported by Unicode.

* NOTE: If you have a Microsoft E5 license (or Office 365 E3 with the Advanced Compliance add-on) it includes the Advanced eDiscovery feature that uses dtSearch to extract text of non-Microsoft file formats. 365 Indexer uses dtSearch to index ALL files, enabling search results with hit-highlighting for Microsoft and non-Microsoft file formats and all of the advanced search options built into dtSearch Desktop/Network.